Payroll
Payroll services in Columbia City, Indiana
We run payroll for small businesses in Columbia City and across Whitley County. We calculate pay and withholding, prepare the payroll checks, work out your withholding payments and file your state and federal quarterly and annual payroll forms.
Who hands us their payroll
Small businesses with a few employees
Owners who would rather run the business than run payroll every week.
Owners doing payroll themselves
If payroll eats your evenings or the quarterly forms make you nervous, we can take it over.
First-time employers
Hiring your first employee and setting up withholding the right way from the first check.
Bookkeeping clients
Payroll and books kept by the same office, so the numbers match.
What to have ready
If you are switching from another provider or from doing it yourself, these get us started.
- Your federal EIN and Indiana withholding account number
- A W-4 and Indiana WH-4 for each employee
- Pay rates and your pay schedule, weekly or bi-weekly
- Hours or salary for each pay period
- Payroll reports and filed forms for this year so far
Who does the work
Scott Duffitt, Managing Member
Scott has worked in this Columbia City office since 1995 and has owned the firm since 2019. He focuses on individual, business, partnership and estate tax work.
More about Scott
Chelsie Gowen, Senior Staff Accountant
Chelsie has more than 10 years of tax experience, an MBA from the University of Saint Francis and QuickBooks ProAdvisor training.
More about ChelsieHow it works
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Step 1: Set up
We gather your employee details, pay rates and tax account numbers.
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Step 2: Each pay period
You send hours, and we calculate pay and withholding and prepare the checks.
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Step 3: Each quarter and year end
We prepare the state and federal quarterly and annual forms and tell you what is due.
Payroll has two parts. There is the paycheck every week or two, and there are the forms every quarter and every January. Both have deadlines, and both carry penalties when they slip.
We handle both. You tell us hours each pay period, and we calculate gross pay, withholding and net pay and prepare the checks. We also work out the withholding payments you owe and when they are due.
At the end of each quarter and each year we prepare your state and federal payroll forms. If we also keep your books, payroll posts straight into them, so your tax return lines up with what you paid out.
Payroll questions
Which payroll forms do you prepare?
The state and federal quarterly and annual payroll forms. For most businesses that means the federal 941 and 940, Indiana withholding returns, and W-2s at year end.
Can you take over payroll partway through the year?
Yes. Bring your payroll reports and filed forms for the year so far, and we pick up from the next pay period so your year-end totals are complete.
How is payroll priced?
Payroll is part of a set weekly or monthly fee based on the services you use. We go over the amount with you at your first meeting.
Do I still need someone in the office to do payroll?
No. You send us hours and we handle the rest, which can save you the wages, payroll taxes, benefits and workers' compensation insurance for that position.
Pair it with year-round help
Bookkeeping
We record transactions in QuickBooks, reconcile bank and credit card statements and keep depreciation schedules current.
See bookkeeping
Tax preparation
Individual, corporate, partnership, trust, estate and gift returns, prepared accurately and filed on time.
See tax preparation
Budgeting
We go through your P&L and bank statements with you and build a budget aimed at a better bottom line.
See budgetingGet it off your list
Book a time with our Columbia City office, or call and we will fit you in.